Daily, there are more than 55 million meetings held a day in the United States, according to Steven G. Rogelberg, author of the business guide The Surprising Science of Meetings. Rogelberg breaks down why many employees consider office meetings unproductive and a waste of time. To counteract the negative connotations surrounding company meetings, Rogelberg offers tips to leaders and higher ups how to transform common meetings problem by utilizing science.
Change your Mindset
Meetings are often considered a soap box production for managers and leaders to dominate the discussion. Rogelberg encourages leaders to enter company meetings with the expectation that leaders can learn from their employees. Use these meetings as a chance to implement new ideas employees have and facilitate discussion to brainstorm new ways to address problems within the company.
Company meetings are often approached in the same monotonous way, which causes employees to not pay attention or find company meetings worthwhile. Breaking up the repetitiveness in meetings and encouraging new ways to communicate ideas will engage all members in the meeting. New ways to discuss ideas include silent brainstorming, sharing leadership to facilitate the meeting, and asking for feedback from the attendees.
The biggest complaint among meeting attendees is that meetings run too long and are redundant. Research shows that meetings are more effective if they are limited to 48 minutes or incorporate non-traditional meeting practices including silent reading to increase productivity in these meetings. Overall, these meetings should increase productivity instead of hindering other work that needs to be completed.
As a leader, understanding how to host an effective team meeting is essential to the growth of your company. Re-evaluate how you currently execute meetings and make meaningful changes. These changes will help your team find value instead of resentment towards these collaborative efforts.